The Time Tracker Module is located under the MiMS Menu.
**Do to the sensitivity of the information located in the Time Tracker Module use of the MiMS Security is required.
Before you can start working with the Time Tracker Module to set it up make sure you log into MiMS as an Administrator. Once you are logged into MiMS using the MiMS Security.
Time Tracker Setup
There are 3 areas involved in the setup part of the Time Tracker Module.
Job Setup
Job Setup is where you go to add in Jobs that employees can work into MiMS.
The Job Setup area is divided into 3 areas:
Job Information: This area is where you enter in the name, typical duration, and description for each job.
Billing Rate Information: In the event that you have any jobs that have their own specific pay rate this area where you would enter this information.
Rate History: This area shows you all history of Rate changes made for the selected job.
Employees
The Employees area actually links directly to the Personnel area of the MiMS Setup. The employee area gives all the same information as the Personnel area of setup plus additional information that is used for the Time Tracker module only like pay rate information.
Employee Information: This area is almost the exact same as the Personnel areas information with the addition to select the default job the employee works and the number of hours the employee would normally work, if applicable.
Funeral Home Selection: This is where you choose what funeral home(s) the employee works at. This is used to help with choosing employees in the Resource Allocation area.
Billing Rate: You enter in or update the employees pay rate here.
Rate History: Shows you the history of pay rate changes for the employee.
Billing Rates
The Billing Rates area is designed so you can adjust billing rates without having to go into the Job Setup or Employees areas.
In this area simply choose the job or employee you wish to update the billing rate for and then make any desired changes.
Module Customer Use
There are 3 areas involved in the use of the Time Tracker Module.
Time Sheets
Times Sheets is where Employees will enter in the time that they have worked.
Employee Selection Area: The employee selects their name from the drop-down, makes sure the correct date they are adding in their times for, and puts in any details as desired.
Details: The employee:
- Chooses the Job they were doing for the time they were entering.
- Puts in their Time In and Time Out; if applicable.
- Either enters in the Hours worked or the system will auto calculate this based on the Time In and Time Out.
- The Rate will auto fill in with the employees current billing rate.
- The billing Amount will auto calculate based on the Hours Worked * Rate.
- The employee chooses a case if the hours were related to one of the MiMS cases.
- Finally if they want or need to the Employee enters in any notes.
When finished employee clicks the “Save-Next” button and then can Exit the area.
Resource Allocation
The Resource Allocation area is designed to help the funeral say which employees are working during what times, what jobs the employees are doing, and if applicable what case the work is related too.
The Resource Allocation area is divided into 2 main areas:
Selection Pane
The Selection Pane is divided into 4 different tabs to help in filtering the data used in the Resources AllocationPane.
Date Range Tab: Choose the Date or Date Range which you are looking so assign employees to work on.
Cases Tab: Any Cases that have events happening within the chosen date range will be displayed on this tab. On this tab you select the case(s) that you which to be available to assign employees jobs to.
Employees Tab: Displays all Employees available to assign jobs to. The Employees that are listed are based on the funeral home(s) that were selected on the Funeral Homes Tab. Check all employees you wish to be assigning jobs too.
Resource Allocation Pane
The Resource Allocation Pane is divided into 2 areas:
Date / Service Information: Displays the chosen dates from the Date Range Tab in the Selection Pane. Will also display any events happening before any cases on those dates in the Service column.
Employees: All employees selected on the Employees Tab of the Selection Pane are displayed. Click in the box for the date you wish to assign a job to the employee. In the new window select the Job, Time In, Time Out, and enter any notes if applicable.
**All times that employees are assigned to in this area are also displayed on the MiMS Calendar.
Time Tracker Reports
The Time Tracker Module comes with Reports to help gather information about the data entered into the Time Sheets area.
Employee Time by Job Id
The 2 Employee Time by Job Id reports give information about jobs and earning for each employee.
These reports say overall what the Gross income would be for the employees based on the date range chosen.
Ticket Listing by Case
The 2 Ticket Listing by Case Reports give a break down of the jobs and overall cost based on each case.
**The Case Column must be used when entering times for this report to display accurate information.