The checks tab allows you to generate checks and view checks that have been entered into the system. At the top of the checks section, a check can be generated by clicking new, this will generate the next check number and today’s date.
Select which entity or person you want to write the check payable to using the "Pay to the order of" drop down. This dropdown will present names from the system rolodex, or you can manually enter a name. In the amount, type the dollar amount of the check you’re writing. Any memo can be included in the memo section for your check. The current bank account drop down at the top will allow you to select which bank account the check will withdraw form.
Once you have your check information entered click the save check button to save the check to the system. After the check is saved, it will show up in the list of checks in the system.
Clicking a check from the list will allow you to edit details of the check. Options are available above the list of checks to mark the check as electronic, printed, payroll, exported to accounting or cleared. These options are important for tracking what has happened with a check that has been entered to the system. Options are also available to delete, void or print the check. When a check is printed using the print check button, the printed box will automatically be checked off for that check. Once a check has been reconciled and confirmed to have been drawn from the account, make sure to mark the cleared box to indicate the check has cleared.
Beside the check generator in the upper right, expense accounts can be added to the check, These accounts will track which specific expense accounts the withdrawn funds from this check are being applied to. For example, if the check you’re writing is for a credit card bill, select your Credit Card Expense account.
If a check is being slit amongst multiple branch accounts, the edit splits option will allow you to edit the split amounts for the branches.
